File Archiving and Mail Archiving
FILE ARCHIVING AND MAIL ARCHIVING
Email archiving is an automated process for preserving and protecting all inbound and outbound email messages (as well as attachments and metadata) so they can be accessed at a later date should the need arise. The benefits of email archiving include the recovery of lost or accidentally deleted emails, accelerated audit response, preservation of the intellectual property contained in business email and its attachments and "eDiscovery" in the case of litigation or internal investigations (what happened when, who said what).
Email archiving is the act of preserving and making searchable all email to/from an individual. Email archiving solutions capture email content either directly from the email application itself or during transport. The messages are typically then stored on magnetic disk storage and indexed to simplify future searches. In addition to simply accumulating email messages, these applications index and provide quick, searchable access to archived messages independent of the users of the system using a couple of different technical methods of implementation. The reasons a company may opt to implement an email archiving solution include protection of mission critical data, to meet retention and supervision requirements of applicable regulations, and for e-discovery purposes.
Challenge :- As much as 85 percent of the digital universe is unstructured information that resides in disparate systems across the organization like laptops, desktops, file servers, messaging systems, and Microsoft SharePoint. Organizations struggle to effectively manage growing volumes of this unstructured content, and to consistently apply and enforce policies against it. Also, a large percentage of data is redundant or outdated, resulting in escalating storage requirements, longer backup and recovery operations, and unnecessary operational costs.
Technology Solution :- EMC File Archiving Solutions use EMC SourceOne for File Systems to extend the EMC SourceOne platform, enabling your organization to add management of unstructured file system content to the EMC SourceOne environment. With SourceOne for File Systems, your organization can gain control over unmanaged content by centrally managing, applying, and enforcing policies across unstructured content. Administrators can create and execute automated archiving policies based on age, file type, size, and other attributes, which can then be applied to file system targets such as entire servers, shares, or folders with a file share and be flexibly scheduled as required to meet organizational needs.